Board Members in Attendance: Facilitator, Co-Facilitator, Member at Large, Archivist, Ombudsman
Call to order: 7:03 pm by Facilitator
Quorum Check: pass
Approve Previous Minutes
August Board Meeting Minutes
Motion: Member at Large Second: Archivist Member approval: Yes: 5 No: 0 Abstain: 0
August Town Meeting Minutes
Motion: Member at Large Second: Archivist Member approval: Yes: 5 No: 0 Abstain: 0
Ombudsmen Concerns
No concerns
Treasure’s Report
| Period Start Bank Account Balance | 8/1/22 | $ 23,854.61 |
| Period End Bank Account Balance | 8/31/22 | $ 23,261.70 |
| Deposits/Credits | $ 0 | |
| Withdrawals/Debits | -$ 592.91 | |
| Total GoFundMe Donations in August 2022: | $ 0 | |
| Total Square Income in August 2022: | $ 0.00 | |
| Credit card payments | 8/15 | $ 592.91 |
Old Business
- ADT Update: The Facilitator found the contract for ADT. It was a 3 year contract up in February 2023. The Facilitator contacted ADT to see about canceling and they would require 90% of the remaining contract amount. ADT offered to lower the rate to $19.99/month for the duration of the contract, which saves us more money than canceling early. The Facilitator will call a month before the contract end date and cancel before it auto-renews.
- PO Box Update: The Facilitator checked on the expiration date for the PO Box and found it expired at the end of July. Since the PO Box can be converted into a physical street address it was renewed for 12 months, the cost was approximately $175.
- State Paperwork: Once the PO Box has been converted into a physical address, that address will be used to update the state paperwork.
- Budget: Preliminary budget was made by the Treasurer. It was made only to reflect a month so the Treasurer will work on extending that out for the year.
- Events and Munches: There is still no events chair. The Board is working to try and get some events planned by reaching out to specific locations to see what our options are. The Ombudsman is looking into a diner in Middletown.
- By-laws, Membership and Society 101 Update: This was discussed in the Board Meeting and the Board will be meeting next week to go over the changes and make decisions on what to present to the Membership.
- Equipment lent to Impact Studios: Facilitator has reached out the Sir Guerrett as to a time and date to move the borrowed equipment back into our storage unit. He will coordinate the exchange.
New Business
- Open Board Position: The Secretary has submitted their resignation as of today. The Board is accepting nominations for the open position that runs through June 2023. Eligible candidates must be a member in good standing of 1 year or greater. Nominations for Candidates can be submitted to any Board Member through October 8th at 11:59pm EDT
Motion to Adjourn
Motion: Ombudsman Second: Facilitator Time: 7:20pm