Board Members in Attendance: Facilitator, Co-Facilitator, Treasurer, Member at Large
Call to order: 7:06 pm Facilitator
Quorum Check: Pass
Approve Previous Minutes
October Board Meeting Minutes
Motion: Member at Large Second: Treasurer Member approval: Yes: 8 No: 0 Abstain: 0
October Town Meeting Minutes
Motion: Member at Large Second: Treasurer Member approval: Yes: 8 No: 0 Abstain: 0
Ombudsmen Concerns
There is currently no Ombudsman and no emails or other communications were received by the Board.
Treasure’s Report
Period Start Bank Account Balance | 10/1/22 | $ 22,656.15 |
Period End Bank Account Balance | 10/31/22 | $ 21,887.79 |
Deposits/Credits | $ 28.83 | |
Withdrawals/Debits | -$ 797.19 | |
Total GoFundMe Donations in September 2022: | $ 0 | |
Total Square Income in September 2022: | $ 28.83 | |
Credit card payments | 9/15 | $ 797.19 |
Old Business
- Open Ombudsman Position: 2 Candidates Dolores Umbridge (Tasha) and Bartleby Voting will open tomorrow and be up for 2 weeks ending on November 20. Both Bartleby and Dolores Umbridge are invited to put up Candidate statements on FetLife.
- Open Board Position: 2 Positions Open, 1 Position had nominations and a vote and the vote did not go through. We have a second position open up today vacated by the Archivist. Nominations Open until December 10th @ 11:50pm.
- Membership Pricing: Suggested $25 membership fee given that we no longer have a physical space and our ability to offer other benefits to members.
- By-laws: Proposed by-laws are up on the website for everyone to read through, make suggestions, ask questions. You can reach out to any board member with questions. Once we have an Ombudsman you will be able to go to them as well. People with suggestions, edits etc. are encouraged to email a board member so that all information is easy to reference and not overlooked.
New Business
- Upcoming Meeting Dates: December 11, 2022 and January 8, 2023…. There are no conflicts.
- Open Chair Positions: Open Chair Positions currently on the website under About Us > Volunteers. Only Members can hold a chair position, though any member of the community can serve on any of the commitees. Open positions from the website: Public Relations/Marketing, Education, Events, Outreach, Discord, Web Admin. All other chair positions are on hold until such a time as we have.
- Membership expiration temporary suspension: Due to the delay in by-law approval due to there not being an Ombudsman Members will be voting to suspend the expiration of membership expiration dates. Discussion was had about retro-actively extending this to all memberships that expired after July 1, 2022. Voting will take place on the website and end 2 weeks after the vote goes live. **note due to delay in getting the vote up voting will end Monday December 5, 2022.**
Member Topics:
Event Space: Bartleby posted about looking for spaces to host events/classes. Someone shared about a space in Mass that might be a possibility but it would require insurance.
Storage Space: We can definitely cut it down to just essential equipment but time, weather and holidays are a hindrance in getting things done at this moment.
Motion to Adjourn
Motion: Treasurer Second: Co-Facilitator Time: 8:50pm
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