Town Hall Minutes March 2022

Location: The Society Discord Group

Attendance:  Facilitator, Co-Facilitator, Member at Large, Treasurer, Archivist     

Meeting Items:

  • Call to Order: 7:08 pm
  • Quorum Check: yes
  • Approve previous minutes: 
    • Motion: Co-Facilitator, Second: Member at Large
    • Approved by majority for both votes (8 – 0, no abstentions)
  • Ombudsman’s Concerns
    • None in email checked by Co-Facilitator
  • Treasurer Report
    • February 1st Bank balance: $ 27,136.44
    • February Income: $ 104.99
    • February Expenses: $ 587.86
      • Storage Unit, Quickbooks, ADT
    • February Credit Card Balance: $
    • February 28th Bank balance: $  26,653.57
      • Detailed reports of expenditures are available for review upon request.
  • Old Business 
    • Virtual Memberships
      • Decided to be discussed by the board once the Ombudsman voting closes so the Ombudsman may have a voice and then will be presented to the membership at the next Town Hall. Due to scheduling, meeting to take place on discord on 3/30/22 at 8pm EST 30th, 8pm. This will be a public board meeting where the membership may listen but the board will not be taking comments.
        • 3/30/22 8pm – Board discussion meeting
        • 4/3/22 – Town hall presentation to membership for comment
        • Board will finalize the proposal for voting based on comments
        • 5/7/22 – 5/14/22 until midnight – Voting will be open prior to the May Board Meeting/Town Hall
    • Taxes and Quickbooks
      • No movement due to lack of treasurer. The newly seated board member will accept the Treasurer role and will work with prior bookkeeper as needed.
    • Bowling Event held
      • Reported to have been well attended and well received, additional events in the plans for the future. Cash donations and gofundme were received. Some give aways of water bottles and t-shirts. Events is discussing planning future events for fundraising.
  • New Business
    • Welcome new board Member Harlequin as Treasurer
    • Ombudsman nominees announced – Maverick and PMRN
      • Voting starts 3/13/22 and will end at midnight 3/19/22. The new Ombudsman will be announced via Discord and Fet.
  • Committee chair openings
    • New Treasurer is leaving a vacant PR chair position. Facilities and Operations have resigned. Education to be leaving in June and will need to be replaced. All open positions to be posted to Fet however Facilities and Operations currently have no duties due to lack of physical space and are not a priority to fill.
  • April meeting date
    • Due to Holiday and board members being unavailable, agreed to change to 4/3 for board and town hall
  • May meeting date
    • Due to Holiday, agreed to change to 5/15
    • Both events posted with date updates to Fet
  • Please interact, love and comment on event posts for increased audience
    • Recommend following SocietyPR on Fet for updated events and posts

Motion to Adjourn: Member at Large

Second: Facilitator

all in favor: all in favor

Motion Carries

Next Meeting Date:  4/3/22

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