In Attendance
Board: Facilitator, Co-Faciliatator, Treasurer, Member at Large, Ombudsman
Members:
Guests: n, sd, EA, AF, BC, n
Call to order: 4:03pm Facilitator
Quorum Check: Pass
Ombudsmen Concerns
No concerns
Treasurer’s report
| Period Start Bank Account Balance | 12/1/22 | $21,131.20 |
| Period End Bank Account Balance | 12/31/22 | $20,479.80 |
| Deposits/Credits | $ 0.00 | |
| Withdrawals/Debits | -$ 651.40 | |
| Total GoFundMe Donations in December 2022: | $ 0.00 | |
| Total Square Income in December 2022: | $ 0.00 | |
| Credit card payments | 12/15 | $ 651.40 |
Old Business
- Open Chair Positions: no members have stepped up. Hopefully that will change after the by-law votes.
- Open Board Position: no members have stepped up to fill the 2 vacant positions. Nominations will remain open until the day before the next meeting ( February 18, 2023)
- By-laws: The one change regarding section 3-4 Revenue has been updated on the website for the Proposed by-Laws. Voting will take place starting at the Town Meeting tonight and run through January 22, 2023.
New Business
- Special Membership Pricing: The Board discussed having a special membership price for the month in which the new by-laws go into effect. Discussed $15 and a limit of 2 years renewal at that price per person.
Vote: Membership price of $15 with a 2 year maximum renewal at the discounted price for the month in which the by-laws go into effect.
Yes: 4 No: 0 Abstain: 0
- Upcoming Meeting Dates (Feb/Mar/April): February 19, 2023, March 12, 2023, April 16, 2023 (Tentative, to be finalized at February’s Board Meeting)
- Storage Unit: Storage unit is our biggest cost. The Ombudsman brought up wanting to get moving forward on downsizing and cleaning out the Storage Unit. Items to be removed include any furniture and items that are easily replaced or not necessary for a future space. This would not including any Play Equipment. Facilitator and Treasurer are going to work on going to the storage unit on a regular basis to evaluate and purge items as well as document items and note items that we should sell.
- Events/Education rental: Ombudsman spoke with someone in the building where we had a space on Board St. They might have available Nights (Friday and Saturday) in which we could rent a room to host classes. He also spoke with New England Dungeon Society (NEDS) about how they are going about running classes at this time. They are currently renting a space and have had roughly 15 people per class. Unfortunately this does not bring in income for them as they often don’t break even. The Ombudsman would like to see us hosting classes followed by a social time instead of just having a class and then leaving.
Motion to Adjourn
Motion: Co-Faciliator Second: Treasurer Time: 5:07pm
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