Location: The Society Discord Group
Attendance: Facilitator, Co-Facilitator, Member at Large, Archivist (new Treasurer seated)
Meeting Items:
- Call to Order: 4:03 pm
- Quorum Check: yes
- Ombudsman’s Concerns
- None in email checked by Co-Facilitator
- Treasurer Report
- February 1st Bank balance: $ 27,136.44
- February Income: $ 104.99
- February Expenses: $ 587.86
- Storage Unit, Quickbooks, ADT
- February Credit Card Balance: $
- February 28th Bank balance: $ 26,653.57
- Detailed reports of expenditures are available for review upon request.
- Old Business
- Virtual Memberships
- Decided to be discussed by the board once the Ombudsman voting closes and then will be presented to the membership at the next Town Hall. New board member (Harlequin) suggested virtual and open to members. Due to scheduling, meeting to take place on discord on 3/30/22 at 8pm EST 30th, 8pm. This will be a public board meeting where the membership may listen but the board will not be taking comments.
- Tax returns and Quickbooks
- No movement due to lack of treasurer. The newly seated board member will accept the Treasurer role and will work with prior bookkeeper as needed
- Virtual Memberships
- New Business
- Welcome new board Member Harlequin
- Credit card and Bank information to be transferred, incoming Treasurer to change password and access as soon as possible. Member at Large who was covering does not have any paperwork to provide. Co-Facilitator will assist with email/login access.
- Emeraldash — is there going to be a vote to decide if current board members are staying in their current positions and the new one wants to be treasurer?
- New board member has agreed to take the Treasurer position so no board shuffle needed
- Emeraldash — is there going to be a vote to decide if current board members are staying in their current positions and the new one wants to be treasurer?
- Credit card and Bank information to be transferred, incoming Treasurer to change password and access as soon as possible. Member at Large who was covering does not have any paperwork to provide. Co-Facilitator will assist with email/login access.
- Ombudsman nominees announced – Maverick and PMRN
- Voting starts 3/13/22 and will end at midnight 3/19/22. The new Ombudsman will be announced via Discord and Fet.
- Welcome new board Member Harlequin
- Committee chair openings
- New Treasurer is leaving a vacant PR chair position. Facilities and Operations have resigned. Education will be leaving in June and will need to be replaced. All open positions to be posted to Fet however Facilities and Operations currently have no duties due to lack of physical space and are not a priority to fill.
- April meeting date
- Due to Holiday and board members being unavailable, agreed to change to 4/3 for board and town hall
- May meeting date
- Due to Holiday, agreed to change to 5/15
- Both events posted with updates to Fet.
- May nominations
- Archivist is term limited and cannot re-run, Faciliator announced he will not re-run, Treasurer has to re-run as she is taking a partial term, Ombudsman will re-run as it runs yearly
- Archivist is term limited and cannot re-run, Faciliator announced he will not re-run, Treasurer has to re-run as she is taking a partial term, Ombudsman will re-run as it runs yearly
Motion to Adjourn: Co-Facilitator
Second: Member at large
all in favor: all in favor
Motion Carries
Next Meeting Date: 4/3/22
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