In Attendance: Facilitator, Co-Facilitator, Member at Large, Archivist, Ombudsman
Members: Fw
Guests: BC, cob, n., FK
Call to order: 4:02 pm by Facilitator
Quorum Check: pass
Ombudsmen Concerns
None reported
Treasure’s report
shared by Facilitator
| Period Start Bank Account Balance | 8/1/22 | $ 23,854.61 |
| Period End Bank Account Balance | 8/31/22 | $ 23,261.70 |
| Deposits/Credits | $ 0 | |
| Withdrawals/Debits | -$ 592.91 | |
| Total GoFundMe Donations in August 2022: | $ 0 | |
| Total Square Income in August 2022: | $ 0.00 | |
| Credit card payments | 8/15 | $ 592.91 |
Old Business
- ADT Update: Facilitator called to see about canceling in advance. It would cost 90% of the remaining contract to do that now. ADT instead offered to lowered the amount to $19.99/month. This saves us more money than paying the 90% of the remaining contract to cancel. Facilitator will call in January prior to the auto-renewal date and cancel. (not mentioned in meeting, previous ADT cost per month was 55.29)
- PO Box Update: The PO Box expired at the end of July. Facilitator renewed for 12 months, the cost will show up on the September Financial. The PO Box can be converted to a street address at no additional cost. The Facilitator will go out to the post office with the physical form to convert to a street address as this is not able to be done online.
- State Paperwork: Once we get the street address for the PO Box we will be able to update the paperwork using the PO Box Street address as our Business address.
- Budget: Treasurer did a monthly budget, Member at Large mentioned that we need to project out the expenses for the entire year, along with a projected incoming income. The Treasurer can reach out to the Member at Large for help in setting up a file for this.
- Events and Munches: Ombudsman will be calling the Diner this week to check about using their additional room if they are still in business. Co-Facilitator mentioned spreading events out around the state. Member at Large mentioned sharing information on how to better organize a Bowling Munch so that we at least break even. Member at Large also brought up that having events is vital to the organization’s success and that in the absence of an Events Chair that Board Members or other members need to take on the responsibility to get things moving so that we can hopefully get some new members who are interested in helping out with events.
- By-laws, Membership and Society 101 Update: The Facilitator has gone through and made notes in regards to updates to the by-laws. The Member at Large is almost done writing out suggested bylaw changes, The Board will meet the week of Sept 19th to go over the recommendations for changes.
- Equipment lent to Impact Studios: Facilitator will reach out to Sir Guerrett to coordinate the return of equipment.
New Business
- Open Board Position: Secretary has stepped down as of today. The Facilitator will be posting on FetLife and Discord about the call for Nominations to fill the open Board Position which will run until the October Meeting. The Archivist and Co-Facilitator will coordinate getting any items in the Secretary’s possessions.
Motion to Adjourn
Motion: Co-Facilitator Second: Archivist Time: 4:35pm